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SATURDAY, JANUARY 28, 2012
VENDOR LICENSING AGREEMENT
This licensing agreement is by and between the Streets of Laredo Urban Mall Association, hereinafter referred to as the FESTIVAL, and Food Vendor, hereinafter referred to as the VENDOR.
VENDOR agrees to the following:
1. All food items will be sold by cashand taken by VENDOR.
2. Items for sale are limited to no more than two items per event.
3. The FESTIVAL reserves the right to limit and/or reject the choices of items to be sold.
4. There is NO exclusivity of types of items being sold.
5. VENDOR will sell only the following:___________________________________________.
6. Sale of food items listed above must be approved by the booth rental chairperson prior to the festival and adhered to during the festival unless the booth rental chairperson approves changes.
7. Please state if you will be cooking on a grill. YES or NO (Circle one)
8. Please list all appliances that you will be using at your booth location(s):
___________________________________________________________________
9. Concession Trailers are not permitted on festival grounds.
10. Registration fees for an 8’ x 8’ booth: (Please check one)
$50.00 refundable deposit will be required for all booths (clean-up fee).
If booth area is cleaned, money will be refunded Tuesday following the event.
Food Vendors:
- Corner (booth) location - $525.00* (plus deposit)
- Regular (booth) location - $475.00* (plus deposit)
Other Vendors (non-food):
- Arts and Crafts - $275.00*
- Promotional Items/Give-Aways - $275.00*
* Registration fees are non-refundable.
11. Payment will be made payable to the Streets of Laredo Urban Mall Association and in the form of cash and/or money orders.
No checks, or credit cards will be accepted for payment.
12. VENDOR will be assigned booth location two weeks prior to the event.
13. VENDOR set-up time is from 9:00 A.M. to 11:30 A.M. on Saturday, January 28, 2012. NO EXCEPTIONS.
Vendor will not be allowed in the festival grounds after the set-up time and will not be refunded the registration fees.
14. VENDOR must remove all vehicles used to transport food and/or equipment from the festival grounds no later than 12:00 noon on Saturday, January 28, 2012.
15. VENDOR will be provided with five (5) entrance passes for booth workers.
16. All food booths shall remain open to the public and adequately staffed throughout the event hours of 4:00P.M. to 12:00 Midnight on Saturday, January 28, 2012.
17. VENDOR can not sell the following items:
- Sodas
- Water
- Beverages of any kind
- Beer
- Alcoholic Beverages of any kind
- Mardi gras-related items (beads, masks, hats, glow in the dark items, etc.)
The FESTIVAL will have the exclusive right to sell the above listed items. If VENDOR is found selling any of the above listed items, equal or relative to that of the FESTIVAL, throughout the event, the FESTIVAL will have the right to evict the VENDOR and its workers from the premises, close the booth(s), terminate sale activities immediately, and will be banned from any and all future Streets of Laredo Urban Mall Association events.
18. VENDOR is prohibited to sell the following items:
- Novelty guns
- Novelty knives
- Novelty weapons
- Fireworks
- Any other items that are dangerous and/or considered a threat to the community
If VENDOR is found selling any of the above listed items the FESTIVAL will have the right to evict the VENDOR and its workers from the premises, close the booth(s), terminate sale activities immediately, and will be banned from any and all future Streets of Laredo Urban Mall Association events.
19. Ice or water will not be available for any and all VENDOR uses. VENDOR is responsible for bringing his or her own ice and water.
20. The use of microphone speakers or any other similar devices is not permitted.
21. There shall be no soliciting information of any political party throughout the event.
22. VENDOR is responsible for obtaining the following two (2) permits:
- City of Laredo Health Department Temporary Food Handler’s Permit
Contact: Victor Moreno
(956) 795-4904 ext. 4620
2600 Cedar, Laredo, TX 78040
- City of Laredo Fire Department Food Booth Permit
Contact: A. Esquivel
(956) 794-1633
1120 San Bernardo Ave., Laredo, TX 78040
Food preparation and service must be in accordance with the City of Laredo Health Department regulations. VENDOR must also fully comply with any requirements set forth by the City of Laredo Fire Department.
VENDOR must obtain permits from the City of Laredo Health and Fire Departments prior to the commencement of the festival in order to participate. If VENDOR does not obtain a Temporary Food Handler’s permit and a Food Booth Permit, the FESTIVAL will have the right to evict the VENDOR and its workers from the premises, close the booth(s), and terminate sale activities immediately. Proof of Health and Fire Department permits must be displayed at all times.
23. VENDOR agrees to clean up his/her designated areas at the end of the festival. Designated areas include the space inside and behind the booth. Clean up includes the taking down of decorations and attachments to booths.
24. VENDOR is responsible for bringing the following:
- Tables and chairs
- Trash cans and trash bags
- Signage *
- Lighting (At least one colored string lighting must be outlining the top of the booth)
- Extension cords and multi-outlet plugs**
*All booth names, signage, products and costs must be computer printed on 24” x 36” posters to be placed at least one side of the booth. (See Exhibit A- Booth Signage and Decorative Light Requirements)
**Proper extension cord gauge required is (1) 10-gauge extension cord or (2) 12-gauge extension cords for booth use. Extension cords should be between 50 and 100-feet long.
25. Any additional electrical power (20 amps) needed, will require additional charges. VENDOR is responsible for determining how much electrical amps their equipment will pull.
26. (Electrical Power) FESTIVAL will provide VENDOR with 20 amps. power with four outlets. Power supply will be provided 20’ to 80’ away from booth.
27. VENDOR agrees to hold harmless and indemnify the FESTIVAL, its officers, board members, chairpersons, volunteers and workers from any and all liability, expense and or damages including court cost and attorney’s fees, resulting from VENDOR’s use of the booth and for any acts of vendor’s workers and any and all damages or injuries to any person and property resulting whether directly or indirectly from the sale or distribution of any product, goods or services by VENDOR and participation in the festival.
28. Non-compliance to any of the requirements in this contract shall be deemed in breach of contract, and the FESTIVAL will have the right to evict the VENDOR, and its workers from the premises, close the booth(s) and terminate sale activities immediately.
* All items are subject to change.
SIGNED ON THIS ____ DAY OF _______________
BY ____ _______ _______ ______________________
VENDOR TELEPHONE #
BY _________________________________
Booth Rental Chairperson
Contact Infromation:
Name:___________________________________________
Address:_________________________________________
City/State:________________________________________
Phone Number: ___________________________________
Email:____________________________________________
Mailing address:
Laredo Main Street
P.O Box 634
Laredo, Tx 78043
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